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n8n canvas: registration form, webinar details, sheet log, confirmation email, wait until the day before and reminder email
Type
Automation workflow
Price
Free
Difficulty
Beginner
Updated
November 6, 2026

Overview

A registration form collects name, email and company. The details are cleaned and the webinar title, date and join link are added from the Webinar details node, so you change them in one place.

The registrant is logged in a Google Sheet and sent a confirmation email. The workflow then waits until the day before the webinar and sends a reminder with the same join link.

Useful for

  • Run free or paid webinars without manual confirmations
  • Reduce no-shows with an automatic reminder
  • Keep a list of registrants in a sheet for follow-up

What's included

  • An n8n workflow with 6 nodes, ready to import
  • Trigger: Registration form
  • Connects Sheets, Gmail
  • Sticky notes on the canvas that explain what to set up
  • No credentials inside: you connect your own accounts

How to use it

  1. 1

    Download the workflow JSON.

  2. 2

    In n8n, create a workflow, open the … menu, choose Import from File and select the JSON.

  3. 3

    Set the webinar date, title and join link on the Webinar details node.

  4. 4

    Connect Google Sheets and Gmail, and pick your registrant sheet.

  5. 5

    Register with an address you own, check both emails, then activate and share the production form URL.

What you need

Requirements

  • An n8n instance (cloud or self-hosted, version 1.x)
  • A Google Sheet for registrants and a Gmail account

Works with

  • n8n 1.x (cloud or self-hosted)

Questions

Is this n8n workflow free?

Yes. Download the JSON and import it into your own n8n. There is no sign-up and no cost.

Does it include any credentials?

No. The file has no keys or tokens. Connect your own Google Sheets and Gmail accounts after importing.

Can I run it for more than one webinar?

Yes, but it holds one date at a time. Change the Webinar details node before each event, or copy the workflow for each series.

  • #marketing-automation
  • #webinar-registration-flow
  • #n8n
  • #automation
  • #workflow-template
  • #free-template

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