Wedding planner templates

A wedding budget tracks what a couple plans to spend on each part of the wedding and what they have paid so far. A guest list keeps names, addresses, replies and meal choices in one place for invitations and seating.

Include total budget, spending categories, estimated and actual costs, deposits and payments due, guest list, RSVPs and meal choices, and seating notes. Keep about ten percent of the budget back for extras, because almost every wedding ends up with some costs nobody planned for.

Agree the total you can afford first, then divide it across the largest categories, such as venue, catering and photography. Settle the guest count early, since it affects most of the costs.

Record each guest's name, address, RSVP status, meal choice and any plus-one in one row. Update it as replies arrive, so the caterer and seating planner get accurate numbers.

Many couples send save-the-date cards six to eight months before the wedding and invitations about six to eight weeks before. Destination weddings usually need more notice.

Start with Wedding Budget: Track wedding costs against estimates, with deposits, payment dates and what is still to pay. If that is not the right fit, compare it with Wedding Guest List.

The templates here are 3 pages long. Cut any section you do not need; each template explains what its sections are for.

Yes. These wedding planner templates work in Google Sheets and Microsoft Excel. All 2 templates are free, with no account or email needed.