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The first pages of the Event Run of Show template

Event Run of Show

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
7 · US Letter
Style
Friendly
Difficulty
Beginner
Updated
October 30, 2026

Every page (7)

Overview

On the night, nobody should have to ask who calls the next cue. This run of show gives producers and stage managers one document: the running order with times and owners, the cue table, shared AV terms, the contacts list and the budget, so the crew works from the same plan.

The sample is a benefit gala at Alder Hall Theater for Foxhollow Studio: doors 18:00, curtain up 19:00, a 120-minute programme with a 10% time buffer and a 10% cost reserve. Replace the timings, owners, cues, contacts and budget lines with your own, and write three contingencies for your riskiest moments.

Useful for

  • A producer locking the running order for a gala, awards night or conference a week before doors
  • A stage manager handing out cue owners and backup operators to AV and front-of-house crew
  • An event manager checking the budget, buffer and reserve with the client before load-in

What's included

  • Overview page with owner, date, venue, key figures and three ground rules for the night
  • Running order on a time rail with owners, notes and a crew and contacts list
  • Cue table with trigger, time, owner and backup, plus a rehearsal and load-in calendar
  • AV glossary of 13 terms the booth, stage and front of house share on headset
  • Budget variance table with causes and a cost-block summary with a contingency reserve
  • Make-it-yours guide with five steps for replacing the sample content

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Set the event name, date, venue and show-call time at the top, then replace the running order rows with your real timings.

  3. 3

    Give every cue one owner and one backup, and replace the glossary with the terms your crew actually uses.

  4. 4

    Update the budget lines, add mobile numbers for venue, AV, security and first aid, and write your contingencies.

  5. 5

    Delete the guide page at the end, then share the run of show with your crew or print it for the control desk.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Can I use it for a webinar or conference?

Yes. Keep the running order, cue table and contacts, change the cues to polls, slides and Q&A, and delete the catering and security lines from the budget.

Why are times written in 24-hour format?

A stage manager should never have to read a time twice. 24-hour times avoid a.m. and p.m. mistakes, but you can switch them to 12-hour format if your crew prefers.

Are the studio and people in the sample real?

No. Foxhollow Studio, the venue, the people named and every figure and email address are fictional sample data, there to show what a finished run of show looks like.

  • #run-of-show
  • #event-planning
  • #running-order
  • #stage-management
  • #event-budget
  • #google-docs
  • #gala
  • #cue-sheet

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