An awards evening only runs to plan if the stage manager, the AV crew and the presenters work from one document. This template keeps the running order in one place. Each line has a start time, a duration, a named owner, a cue and an AV note, so an overrun shows up in the plan before it reaches the stage. It then adds the presenter call sheet, the music cue table, a RACI for the crew and a contingency page for late speakers and power cuts.

The sample shows a regional awards evening for the fictional Umberfield Collective on 12 March 2027 at the Tallow Street Rooms in Leeds: 14 awards in 120 minutes, doors at 18:00 and curtain at 19:00. Every name, phone number, venue and figure is made up. Replace them with your own, then rehearse with the real music files before you lock the plan.