This free Google Docs template helps a company publish a clear holding statement during an incident. It sets out what happened in a timeline, the actions being taken, who is affected, when the next update will come and who journalists should contact. Written in plain language, with claims attributed to named people, it serves as both the press statement and the approved record of the company's position.

The sample is for Zephyrine Studio, a fictional company, after a power cut at its Leeds studio on 12 March 2027. The names, times and contacts are invented. Replace the facts with confirmed details only, check each name and time with the people concerned, and get legal sign-off before the statement is published.