Skip to content
WorkspaceTemplates
n8n canvas: Drive inbox trigger, file type switch, three Drive move nodes and a Sheets log
Type
Automation workflow
Price
Free
Difficulty
Beginner
Updated
November 6, 2026

Overview

When a new file lands in your Google Drive inbox folder, the workflow checks its name and type. A file with invoice in the name goes to the Invoices folder, a file with contract in the name goes to Contracts, and an image goes to Images. Other files stay where they are.

Each moved file is appended to a Google Sheet with its name, link and the time it was logged. Files that do not match any rule are left in the inbox, so you can sort them by hand.

Useful for

  • Keep invoices together for the accountant
  • Stop contracts from getting lost in a shared inbox
  • Keep a log of what arrived and where it went

What's included

  • An n8n workflow with 6 nodes, ready to import
  • Trigger: New file in inbox
  • Connects Drive, Sheets
  • Sticky notes on the canvas that explain what to set up
  • No credentials inside: you connect your own accounts

How to use it

  1. 1

    Download the workflow JSON.

  2. 2

    In n8n, create a workflow, open the … menu, choose Import from File and select the JSON.

  3. 3

    Create Invoices, Contracts and Images folders in Google Drive, then connect Google Drive on the trigger and the three move nodes.

  4. 4

    Connect Google Sheets on the Log each file node and pick a sheet with the headers File name, Link and Logged at.

  5. 5

    Drop a test file in the inbox, check where it went and the sheet row, then activate the workflow.

What you need

Requirements

  • An n8n instance (cloud or self-hosted, version 1.x)
  • A Google account with Drive and Sheets

Works with

  • n8n 1.x (cloud or self-hosted)

Questions

Is this n8n workflow free?

Yes. Download the JSON and import it into your own n8n. There is no sign-up and no cost.

Does it include any credentials?

No. The file has no keys or tokens. You connect your own Google Drive and Sheets accounts after importing.

Can I add a rule for receipts?

Yes. Add a rule on the Switch on file type node, then copy one of the move nodes and point it at a Receipts folder.

  • #ops-automation
  • #file-upload-organiser
  • #n8n
  • #automation
  • #workflow-template
  • #free-template

Related templates

More n8n templatesMore business operations templates

More ops automation templates

See all 6

Also in Business operations

All business operations templates
Get this template

    What you get

      Use this templateSee full details

      Preparing your template…