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The first pages of the Consulting Invoice template

Consulting Invoice

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
3 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (3)

Overview

A consulting invoice has one job: get paid correctly and on time. This template puts the invoice number, bill-to details and PO reference at the top, then days and rates, itemised expenses, tax, total due and payment instructions, in the order an accounts payable clerk checks them.

The sample is a 12-day operations review billed by Inkberry Holdings at $950 a day, with $1,500 of itemised expenses, 8% sales tax and a $14,040 total due in 30 days. Replace the supplier details, PO reference, line items, tax rate and bank details with your own, then check that every total adds up.

Useful for

  • A consultant billing a corporate client that needs a PO reference on every invoice
  • A freelancer invoicing monthly by day rate with travel and hotel costs itemised
  • A small advisory firm sending a clean, numbered invoice with late-payment terms

What's included

  • Header form with invoice number, issue date, bill-to, PO reference, tax ID and payment terms
  • Days and rates section with day type, description of work and PO line number
  • Expenses section with itemised costs and a receipts attached tick box
  • Billing summary table with net, tax and total for every line
  • Weekly billing chart and a payment callout with due date and reference
  • Make it yours guide page to delete before you send

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the supplier header with your trading name, address and tax ID, then set your invoice number, issue date and the customer's PO reference.

  3. 3

    Replace the line items and check that the net, tax and total columns add up. Use one tax rate on one base.

  4. 4

    Enter payment terms, the due date and bank details exactly as the customer has them on file.

  5. 5

    Delete the guide page and any rows you do not use, then export a PDF to share or send.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

What must a consulting invoice include to be valid?

A unique invoice number, your name and tax ID, the customer's name, the date, a description of the work, the tax charged, the total due and how to pay. Add the PO reference if the customer uses one.

How do I show expenses on a day-rate invoice?

List each expense as its own line with a short description, so the customer can match it to a receipt. Keep tax on one base, then show the subtotal, tax and total due.

Are the company and amounts real?

No. Inkberry Holdings, Marlowe Logistics, the people, the PO number and every amount are fictional sample content. Replace all of it with your own details.

  • #invoice
  • #consulting-invoice
  • #freelance-invoice
  • #day-rate
  • #purchase-order
  • #billing
  • #google-docs

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