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Invoice

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
2 · US Letter
Style
Minimal
Difficulty
Beginner
Updated
October 30, 2026

Every page (2)

Overview

An invoice is rejected when the invoice number, PO reference or tax number is missing, or when the total does not add up. This one-page invoice puts the supplier, customer, references, line items, VAT, deposit, balance, due date and bank details where accounts payable teams look for them.

The sample shows Fallowfield Advisory billing a pottery manufacturer £6,800.00 for three consulting lines, plus 20% VAT, with a 30% deposit already paid and the balance due in 30 days. Replace the header, invoice number, PO reference, lines and bank details with your own, then check the totals.

Useful for

  • A freelance consultant billing day rates to a client whose accounts team needs a PO reference
  • A small business invoicing a deposit and balance, with VAT shown on the total
  • A bookkeeper checking that numbering, tax and payment terms are on every invoice before it is sent

What's included

  • Supplier and customer details with invoice number, dates, PO reference and terms
  • Totals strip showing the invoice total, VAT rate, balance due and deposit paid
  • Three sample line items with quantity, rate and line total
  • Subtotal, VAT, deposit, balance, due date, bank details and late-payment terms
  • A Make it yours guide with five steps for replacing the sample

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the header with your trading name, address and tax number, then set your invoice number and the customer's PO reference.

  3. 3

    Replace the line items and check that the subtotal, VAT and total add up.

  4. 4

    Update the payment terms, due date and bank details exactly as the customer has them on file.

  5. 5

    Delete the Make it yours page, then export the invoice as a PDF and send it.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Is this invoice template free?

Yes. Make a copy in Google Docs and edit it in your own Drive. You do not need to install anything or create an account beyond your Google account.

Are Fallowfield Advisory and the figures real?

No. Fallowfield Advisory, the customer, the people named, the VAT number, bank details and every amount are fictional sample data. Replace them with your own.

Does the template calculate VAT for me?

No, it is a document and the figures are typed in. Calculate VAT on the subtotal, round once, and check that the lines, VAT and total add up before you send it.

  • #invoice
  • #freelance-invoice
  • #consulting-invoice
  • #vat-invoice
  • #small-business
  • #google-docs
  • #finance
  • #billing

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