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The first pages of the Freelance Invoice template

Freelance Invoice

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
2 · US Letter
Style
Modern
Difficulty
Beginner
Updated
October 31, 2026

Every page (2)

Overview

A freelance invoice gets paid faster when the customer's accounts team can find the invoice number, PO reference, amount, due date and bank details at a glance. This template puts them in a compact header, then lines, tax, deposit and late-payment terms on the same page.

The sample is a six-day analytics project billed at £750 a day: £4,500 plus 20% VAT gives £5,400, less a 30% deposit of £1,620, leaving £3,780 due in 14 days. Replace the supplier header, PO reference, lines and bank details with your own, and check the totals add up.

Useful for

  • A consultant billing a day-rate project to a client with a purchase order number
  • A contractor invoicing the balance after a 30% deposit has already been paid
  • A designer or developer adding late-payment terms so interest can be claimed

What's included

  • Header with invoice number, invoice date, due date, PO reference and payment status
  • Summary strip showing balance due, VAT rate, VAT charged and deposit paid
  • Numbered lines for days worked, subtotal, VAT, total and deposit
  • Payment instructions with bank details and a payment reference
  • Late-payment wording that cites statutory interest
  • Make it yours guide page with five replacement steps

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the header with your trading name, address, VAT number and logo, then set your invoice number format and the customer's PO or contract reference.

  3. 3

    Replace the lines with your own work and check that the subtotal, VAT, total, deposit and balance add up.

  4. 4

    Update the due date and bank details exactly as the customer holds them on file, and keep your late-payment wording.

  5. 5

    Delete the guide page, then export the invoice as a PDF and send it, or share it from Google Docs.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Can I use this if I am not VAT registered?

Yes. Remove the VAT line and the VAT registration number, set the total equal to the subtotal and update the summary strip so the figures still agree.

Why does the invoice include late-payment wording?

Stating your terms and due date on the invoice makes it clear when payment is late, which supports any claim for interest and recovery costs on business debts.

Are the company, people and figures real?

No. Alderbrook Holdings, Fenwick Packaging Ltd, the people, bank details and all figures are fictional sample data. Replace every detail before you send an invoice.

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  • #freelance-invoice
  • #consulting-invoice
  • #day-rate-invoice
  • #deposit-invoice
  • #google-docs
  • #finance

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