Charities pitch fundraising evenings to trustees, sponsors and councils, and many lose the room because the case is all atmosphere and no arithmetic. This event proposal, built as a Google Docs file, sets out a 300-seat Lantern Supper on 18 September 2027 with a £96,000 income target and costs held to 30 per cent of that target. It follows the order decision-makers read: the run of show, the income target, the costs, the volunteers, then the risks, with a named owner for each part.

The sample shows one evening worked through to a final budget, with a donor-mix chart, a cost table with contingency and a risk register that gives every risk an owner and a response. Replace the figures with your own quotes, change the ticket price and watch the break-even line move, then keep the cost ratio honest. The organisation, people and figures are fictional sample data, so swap in your own before you share the document.