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Meeting Notes

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
7 · US Letter
Style
Minimal
Difficulty
Beginner
Updated
November 4, 2026

Every page (7)

Overview

Kickoff meetings often end with a warm feeling and no record of who agreed to what. This template gives the person chairing a script to follow and a place to capture the outcome: a timed agenda, a list of who attended, the decisions with their reasons, dated actions and the questions still open.

The sample follows a fictional kickoff at Cinderfield Digital for a website rebuild, with a 75-minute agenda, a £96,000 fixed fee in six milestones and eleven attendees. Replace the project, people, dates and figures with your own, keep the habit of one owner and one date per action, and share the notes within two working hours.

Useful for

  • A client kickoff where the sponsor, the freelancers and the team need one shared record of scope and approvals
  • An internal project start where team leads must agree response times and who signs off each deliverable
  • A decision gate review where the notes show exactly what was approved and what was parked

What's included

  • A time-boxed agenda with a meeting details strip, a break and follow-up items
  • An attendees page with apologies, decisions in plain terms and a short action list
  • A two-column decisions page explaining the reasons behind the fee, the approvers and the gate
  • A grouped week-one action checklist with owners, due dates and a done-when list
  • A glossary of thirteen project terms and a page of open questions with parked items
  • A make-it-yours guide page with five steps for replacing the sample content

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the project name, date, chair and agenda times with your own running order on the first page.

  3. 3

    Record attendees, apologies and each decision with the name of the person who agreed it.

  4. 4

    Give every action one owner and one date, then rewrite the glossary and open questions to match your project.

  5. 5

    Delete the guide page, then share the notes with your team or present them from the document.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Is this kickoff meeting notes template really free?

Yes. Make a copy in Google Docs and it is yours to edit and share, with no sign-up and no cost. You can change any text, date or layout.

How long a meeting does the agenda suit?

The sample runs for 75 minutes with a break, which suits most kickoffs of 45 to 90 minutes. Add or remove rows and adjust the durations to fit your own meeting.

Are the organisation and people in the sample real?

No. Cinderfield Digital, Maple Quay Cycles, every person, email address and figure are fictional and made up for the example. Replace them before sharing.

  • #meeting-notes
  • #kickoff-meeting
  • #project-kickoff
  • #meeting-agenda
  • #action-items
  • #google-docs
  • #free-template

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