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The first pages of the Internal Project Proposal template

Internal Project Proposal

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
9 · US Letter
Style
Corporate
Difficulty
Intermediate
Updated
October 29, 2026

Every page (9)

Overview

An internal proposal succeeds when the sponsor can decide without a follow-up meeting. This template is built around that: the amount and the decision wanted come first, the evidence and the options follow, and the last page is a decision box the sponsor can tick and sign.

It arrives filled in with a complete worked example, a $650,000 machine replacement at a fictional manufacturer, so every page shows what a strong proposal looks like. Swap in your own project, figures and names, then delete the guide page at the end.

Useful for

  • Asking a sponsor or director to fund a team's project
  • Making the case for new equipment, software or a process change
  • Comparing options and recommending one to a steering group

What's included

  • Photo cover with the decision needed, the approver and the date
  • Summary page with the ask, three headline figures and the decision sought
  • Problem and evidence page with a downtime chart, causes and a cost of doing nothing
  • Options comparison of three choices, with the recommended one highlighted
  • Recommended approach in four steps, with a table of where the benefit comes from
  • Cost table with contingency and a month-by-month timeline bar chart
  • Risk register with owners and responses, plus a likelihood and impact heat map
  • Decision box with approve, amend or reject tick boxes, signatures and next steps
  • A guide page with five steps to make it yours

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Write the ask and the amount on the summary page first, then change the cover, the footer text and every name.

  3. 3

    Replace the evidence with your own baseline figures and name where each one comes from.

  4. 4

    Edit the options table to show your real alternatives, including doing nothing, and update the cost table with your quotes.

  5. 5

    Fill in the decision box with the approver and the date you need an answer, then export with File → Download → PDF to send.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

How long should an internal project proposal be?

This one runs to eight pages plus the guide, which suits a request of several hundred thousand dollars. For a smaller ask, delete the risk heat map and the timeline and keep the summary, options, cost and decision box.

Are the charts editable?

The sample charts are images so they look the same everywhere. Replace them with charts from your own data using Insert → Chart → From Sheets. The tables, the Gantt bars and the heat map are ordinary Google Docs tables you can edit directly.

Why does the proposal include an option to do nothing?

Because it is what the sponsor is really comparing against. Showing what waiting costs makes the ask easier to judge and is the most common thing weak proposals leave out.

Who took the cover photo?

airfocus on Unsplash, used under the Unsplash License and credited on the cover.

  • #project-proposal
  • #business-case
  • #approval
  • #options
  • #budget

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