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The first pages of the Community Project Proposal template

Community Project Proposal

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
8 · US Letter
Style
Editorial
Difficulty
Beginner
Updated
November 6, 2026

Every page (8)

Overview

Councils and grant panels decide quickly when the ask, the amount and the evidence sit on the first page. This proposal puts the request first, then explains why the site matters, who benefits, who already backs it, what it costs and when funds are released.

The sample follows Hartwell Partners asking Millbrook Town Council for $120,000 toward a $160,000 community garden and kitchen pavilion, with residents raising $40,000. Replace the project, the survey figures, the partners, the cost table and the dates with your own, and name the decision date.

Useful for

  • A neighborhood group asking its town council to fund a garden, hall or play area
  • A charity submitting a match-funded request with resident survey evidence
  • A parent association proposing a school grounds upgrade to a local funder

What's included

  • Cover page and a first page with the ask, the amount, the decision date and four headline figures
  • A why-here page that states the local need with its survey source
  • A benefits scorecard with targets, trends and status for residents and the project
  • A support page listing six partners with roles and contact details
  • A cost table with council and match funding, contingency and a monthly spend chart
  • A funding timeline with gates, plus a guide page for replacing the sample

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Write your one-sentence ask and the amount on the first page, then change the stats and the three numbered points to support it.

  3. 3

    Replace the survey, scorecard and partner details with your own evidence, and cite where each figure comes from.

  4. 4

    Update the cost table with your quotes, set the contingency to your funder's norm and move the timeline dates to match.

  5. 5

    Delete the guide page, then share the document with your funder or present it at the decision meeting.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Is this community project proposal template free?

Yes. It is a free Google Docs template. Make a copy to your own Google Drive and change any text, figure, color or page to fit your project.

How long should a community proposal be?

Eight pages is a good ceiling. The ask and the decision date are on page two, so a busy councilor can decide without reading the detail pages.

Are Hartwell Partners and the figures real?

No. Hartwell Partners, Millbrook Town Council, the people, the survey results and every figure are fictional sample content. Replace them with your own.

  • #community-proposal
  • #project-proposal
  • #funding-proposal
  • #council
  • #charity
  • #grant-application
  • #google-docs
  • #neighborhood-project

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