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The first pages of the Capability Statement template

Capability Statement

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
2 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (2)

Overview

Procurement officers and prime contractors shortlist suppliers fast, and they search for codes, certifications and past contracts before they read anything else. This capability statement puts those facts first: headline figures, competencies, contract history and a named contact, all within a page or two.

The sample describes Thistledown Systems, a fictional 22-person IT services firm with $4.8M in annual revenue, 14 years in business and a 96% on-time delivery rate. Replace the figures, NAICS code, certifications and contracts with your registered data, and name your bids lead.

Useful for

  • Registering with a government agency or prime contractor supplier list
  • Attaching a one-page credential to a bid or a framework application
  • Introducing a small firm to a procurement officer at a trade event

What's included

  • Headline panel with revenue, staff, delivery rate, years in business and contracts completed
  • Contents list pointing to competencies, past performance, certifications and contact
  • Six-figure at-a-glance layout that fits a procurement officer's one-minute read
  • Sample company data: NAICS code, certifications, and contract values with outcomes
  • Make it yours guide page with five steps for swapping in your own details

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the company name, revenue, staff count and years in business with your registered figures.

  3. 3

    Rewrite the contents list with the competencies and keywords used in the tenders you want to win.

  4. 4

    Add three recent contracts with client, value, date and one measurable outcome, plus current certifications.

  5. 5

    Delete the Make it yours guide page, then share the statement as a PDF or present it.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Is this capability statement template free?

Yes. It is a free Google Docs template. Make a copy to your own Drive and edit the text and figures to match your business.

Are Thistledown Systems and its figures real?

No. The organization, the people, the contracts and every figure are fictional. They show what a good statement looks like, so replace them with your own facts.

How long should a capability statement be?

One page is the standard, and this template stays within two. Lead with codes, certifications and past performance, since evaluators scan for those first.

  • #capability-statement
  • #small-business
  • #government-contracting
  • #supplier-profile
  • #google-docs-template
  • #procurement
  • #company-profile

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