Most memos bury the request in the third paragraph. This template puts the header, the bottom line and the deadline first, then gives the background in two short columns, an action table ranked by impact and effort, and a named contact for questions. It runs to six pages and suits policy changes, new procedures and decisions that need a reply by a set date.

The sample is a memo from the chief operating officer of Kestrelby Logistics, asking depot teams to scan every parcel at the dock door from 30 November 2026. It shows a worked pilot result, a cost, four actions with owners and dates, and a short how-to. Replace the recipients, the figures, the effective date and the contact name first, then cut the background to the facts your reader needs.