A memo that announces a change is read in a minute, and most people act only on the line that tells them what to do and by when. This business memo template puts the news first, then the reasons, the key dates and the action, with a named contact for questions. It works for an office move, a new hire or a policy change, and it keeps a warm tone without burying the point.

The sample is for Netherby Services, a fictional services company moving its Harbor Court team to Floor 4 on May 3. It shows a yearly saving of $40,000 from lower rent, a one-third cut in desks, a key date on April 16 and one action for each person. Replace the building, dates, names and contacts with your own, and send the memo only to the teams it affects.