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n8n canvas: Drive trigger, Docs read, OpenAI extraction, Code parse, split, Todoist tasks and a Slack summary
Price
Free
Difficulty
Intermediate
Updated
November 6, 2026

Overview

This workflow watches a Google Drive folder for new notes documents. It reads the text with Google Docs and asks OpenAI to list the action items, each with a task, an owner and a due date when the notes give one.

A Code node checks the reply and turns it into one item per task. Each task becomes a Todoist task, and a single Slack message at the end says how many were created and from which notes.

Useful for

  • Turn weekly team meeting notes into tasks the same day
  • Make sure every action has an owner and a due date in one tool
  • Post a short summary of new tasks to the team channel

What's included

  • An n8n workflow with 8 nodes, ready to import
  • Trigger: New notes document
  • Connects Drive, Docs, OpenAI, Todoist, Slack
  • Sticky notes on the canvas that explain what to set up
  • No credentials inside: you connect your own accounts

How to use it

  1. 1

    Download the workflow JSON.

  2. 2

    In n8n, create a workflow, open the … menu, choose Import from File and select the JSON.

  3. 3

    Connect Google Drive on the trigger and pick the notes folder, then connect Google Docs and OpenAI.

  4. 4

    Connect Todoist and choose the project, then connect Slack and pick the channel.

  5. 5

    Save a test notes document in the folder, check the tasks and the Slack message, then activate.

What you need

Requirements

  • An n8n instance (cloud or self-hosted, version 1.x) with an OpenAI API key added in n8n
  • A Google account with a notes folder, a Todoist account and a Slack workspace

Works with

  • n8n 1.x (cloud or self-hosted)

Questions

Is this n8n workflow free?

The workflow is free. OpenAI usage is billed by OpenAI to your own account.

Does it include any credentials?

No. The file has no keys or tokens. You connect your own Google, OpenAI, Todoist and Slack accounts after importing.

What if the notes contain no action items?

The model returns an empty list, no tasks are created and the Slack message is not sent.

  • #ai-automation
  • #ai-meeting-notes-to-tasks
  • #n8n
  • #automation
  • #workflow-template
  • #free-template

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