Finance committees approve event budgets when they can see where the money goes, what comes back and how much turnout it takes to cover the cost. This event budget template is built around that decision: a one-page summary, costs against last year, income by source, a contingency and variance page, and a break-even statement, with a scenario page that shows what happens when fewer people come.

The sample is a two-day investor forum run by Birchfield Capital with a total ask of £180,000, 400 seats and break-even at 78% of capacity. Replace the event, the cost lines, the ticket price and the sponsor income with your own, then rewrite the scenarios for your venue. All amounts are in pounds sterling.