A capital request is easy to refuse when it says only that a building needs money. This department budget request template ties each line to evidence of condition, a phased plan, a cost table and what happens at lower funding. It is written for a sceptical finance reader, so each item is justified in a sentence and the trade-offs are shown before anyone asks for them.

The sample is for Tallowfield Group, a fictional property owner whose estates team asks for $2.4M in 2027. It shows roof, heating and lift assets past their rated life, a phased plan from April to December, and three funding levels at 100, 90 and 80 percent. Replace the assets, costs, dates and owners with your own survey results, mark each one-off item, and rewrite the reduced-funding rows for the outcomes you would actually lose.