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The first pages of the Conditional Offer Letter template

Conditional Offer Letter

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
2 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (2)

Overview

An offer that looks unconditional is awkward to withdraw if a reference or work authorization check fails. This letter congratulates the candidate first, then states the terms plainly: role, place of work, pay, leave, the checks that must clear, the date each is due and how to accept.

The sample is a two-page offer from Larkspur Group to an Operations Analyst at $72,000 a year, with a start date of May 3, 2027, a 90-day probation period and three named conditions. Replace the candidate, pay, dates and conditions with the approved offer, delete any variant you do not need, and have your employment adviser confirm the wording.

Useful for

  • An HR manager sending an offer while two references and a background check are still outstanding
  • A hiring manager putting a verbal promise about remote days and review dates into writing
  • A small employer making a first hire and needing a clear acceptance deadline and signature block

What's included

  • One-page offer letter with headline pay, start date, conditions and acceptance deadline
  • Numbered terms covering role, place of work, pay, bonus, leave, probation and notice
  • A conditions section naming each check and the date it must be completed
  • An acceptance band with the reply address and the date the offer lapses
  • A guide page on replacing the sample terms and removing variants you do not use

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the candidate's name, role, manager, location and start date, then enter the salary, bonus and leave from the approved offer.

  3. 3

    List only the conditions you need, such as references or work authorization, and set the date by which each must be met.

  4. 4

    Ask your employment adviser to check the letter against local rules, then add the signatory's name and the acceptance date.

  5. 5

    Delete the Make it yours guide page, then share the letter with the candidate or print it for signature.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Why make an offer conditional?

It lets you offer the job now while references, work authorization or background checks finish. If a check fails, the letter already says the offer depends on it.

Are the people and figures real?

No. Larkspur Group, the candidate, the managers and every figure are fictional sample content. Replace them with your own approved offer details before sending.

Is this legal advice?

No. Employment rules differ by state and country, so have an employment adviser confirm the wording, the conditions and any withdrawal rules before you use it.

  • #offer-letter
  • #conditional-offer
  • #job-offer
  • #hiring
  • #human-resources
  • #google-docs
  • #employment

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