Conditional Offer Letter
Docs + Word2 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 3 · US Letter
- Style
- Friendly
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (3)
Overview
This free Google Docs template gives an employer a clear offer letter for an internship. It opens with a short welcome, then sets out the position, pay, conditions, probation and the deadline for accepting. Each term is written in plain language, so the candidate can check every figure before replying, and HR can match each one to the approved offer.
The sample is an offer from Larkspur Care, a fictional care organisation, to a fictional candidate for a summer placement starting June 14, 2027. Replace the candidate's details, the pay, hours and conditions with your own, and have your employment adviser confirm the wording against local rules before you send it.
Useful for
- A summer placement for a student who needs a formal start date and pay
- A graduate intern offered a stipend, paid leave and a probation period
- A paid internship that depends on references and right-to-work checks
What's included
- A welcome page with three cards on start date, pay and acceptance
- Parties and key facts with the role, pay, start date and hours
- Terms covering the position, pay, conditions, notice and probation
- A signature block for the employer and the candidate
- A guide page with five numbered steps for adapting the offer
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Fill in the candidate's name, role, manager, location and start date at the top of the letter.
- 3
Replace the stipend, hours, leave and benefits with the figures in the approved offer.
- 4
List only the conditions you need, and have your employment adviser check the wording.
- 5
Delete the guide page, then send the letter to the candidate or present it from the first page.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Should an intern receive a full employment letter?
Usually yes for a paid placement, but classification rules vary. Check with your employment adviser, because a freelancer's letter should not imply employee status.
Are the organisation and the candidate real?
No. Larkspur Care, Hannah Brooks, Jordan Ellis and every pay figure in this letter are fictional sample data. Replace them with your own details before you use the template.
How long should the candidate have to accept?
Five to ten working days is typical. State the deadline and how to accept, such as signing and returning the letter by email, so the offer does not stay open indefinitely.
- #offer-letter
- #internship
- #job-offer
- #hr-template
- #google-docs
- #stipend
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