HR automation templates

An HR automation workflow handles repeated people tasks such as collecting applications, setting up new starters and tracking leave. HR teams use one when the same steps happen for every hire or request and are easy to miss.

Include a trigger for each hire or request, personal details collected in one place, account and equipment tasks, a checklist with owners and due dates, an approval step for leave, and a reminder for overdue tasks. Keep personal data in the systems meant for it, and limit the workflow to the fields it actually needs.

Yes. A workflow can create the task list, send welcome details, and notify the people who set up equipment and access once a start date is confirmed. Add a check that each task is marked done.

Use a form trigger to capture the request, then send it to the approver and wait for their answer. After that, update the leave record and tell the employee the outcome.

Store only what the hiring process needs, delete records on your retention schedule, and check the rules that apply where you hire. Limit who can open the workflow and the data it holds.

Start with Candidate Application Intake: Log every job application in Airtable and reply to the candidate in one step. If that is not the right fit, compare it with Employee Birthday Reminders.

Yes. These HR automation templates work in n8n. All 5 templates are free, with no account or email needed.