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The first pages of the Job Offer Letter template

Job Offer Letter

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
2 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (2)

Overview

Offers go wrong when pay is unclear, a condition is missing or a verbal promise never reaches the page. This template opens with a congratulation and states the terms in plain language: role and place of work, start date, salary, benefits, probation, conditions and a clear way to accept.

The sample is an offer from a fictional firm, Quillon Services, to an operations analyst on £46,500 with a six-month probation and two stated conditions. Replace the candidate, role and figures with your approved offer, keep only the conditions you need, and have an employment adviser check it.

Useful for

  • A HR team sending a conditional offer to a new operations hire and tracking the reply date
  • A hiring manager who needs verbal promises on hybrid working and reviews written into the offer
  • A recruiter confirming an agreed package before references and right-to-work checks begin

What's included

  • Offer page that opens with congratulations and the three figures a candidate reads first
  • Four numbered terms covering role, location, start date, probation, salary and benefits
  • Reading order that puts salary, leave and pension first, then the detail behind each
  • A highlighted box with the acceptance deadline, how to reply and the conditions with dates
  • A conditions line with dates for references and the right-to-work check
  • Guide page listing what to replace first and who should review the letter

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Fill in the candidate's name, role, manager, location and start date, then replace salary, hours, bonus and benefits with the approved offer figures.

  3. 3

    List only the conditions you need and the date each must be met, and state whether pay is gross and any bonus is discretionary.

  4. 4

    Ask your employment adviser to confirm the letter against local contract rules, then add the signatory's name and the acceptance deadline.

  5. 5

    Delete the Make it yours guide page, then share the letter or export it as a PDF to send.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Can I use it for a freelancer or an intern?

Not as it stands. A full employment letter can imply employee status, so swap in a stipend or freelance scope block and check classification rules locally.

Does it make the offer conditional?

Yes. The sample states references and a right-to-work check, each with a date, so the offer is not read as unconditional. Confirm withdrawal and notice rules with your adviser.

Are the company, people and figures real?

No. Quillon Services, the people named and every figure are fictional sample data. Replace them with your own approved terms before you send anything.

  • #job-offer-letter
  • #offer-letter
  • #employment-offer
  • #conditional-offer
  • #hr-template
  • #new-hire
  • #onboarding
  • #google-docs

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