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n8n canvas: application form, field cleaning, Airtable candidate record, applicant acknowledgement and a Slack alert
Price
Free
Difficulty
Beginner
Updated
November 6, 2026

Overview

Candidates fill in a short application form with their name, email, the role they want and a CV link. The workflow trims the name, lowercases the email and stamps the time the application arrived.

The cleaned record is saved as a new candidate in Airtable. The applicant gets an acknowledgement email and the hiring channel gets a Slack message with the role and CV link. Connect your own accounts before you test it.

Useful for

  • Keep every application in one Airtable base
  • Reassure candidates that their application arrived
  • Let the hiring team see new applications as they come in

What's included

  • An n8n workflow with 5 nodes, ready to import
  • Trigger: Application form
  • Connects Airtable, Gmail, Slack
  • Sticky notes on the canvas that explain what to set up
  • No credentials inside: you connect your own accounts

How to use it

  1. 1

    Download the workflow JSON.

  2. 2

    In n8n, choose Import from File and select the JSON.

  3. 3

    Connect Airtable, Gmail and Slack, and pick your base, table and channel.

  4. 4

    Submit a test application from the Application form.

  5. 5

    Activate the workflow and link the production form from your careers page.

What you need

Requirements

  • An n8n instance (cloud or self-hosted, version 1.x)
  • An Airtable base, a Gmail account and a Slack workspace

Works with

  • n8n 1.x (cloud or self-hosted)

Questions

Is this n8n workflow free?

Yes. Download the JSON and import it into your own n8n. There is no sign-up and no cost for the template.

Does it include any credentials?

No. The file has no keys or tokens. You connect your own Airtable, Gmail and Slack accounts after importing.

Can candidates upload a file instead of a link?

Yes. Change the CV link field to a file upload type and map the file URL to the Airtable attachment field.

  • #hr-automation
  • #candidate-application-intake
  • #n8n
  • #automation
  • #workflow-template
  • #free-template

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