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The first pages of the Statement of Work template

Statement of Work

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
11 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 31, 2026

Every page (11)

Overview

Projects go wrong when the scope is vague, acceptance is an opinion and extras are free favours. This statement of work fixes the background, what is in and out of scope, each deliverable and its owner, how acceptance is tested, the dates, the assumptions, the fee and payment dates, and how changes are priced, so a stranger could settle a dispute from it.

The sample is a fixed-fee statement from Kestrelby Systems to a retailer for a trade customer portal: £96,000 over 17 weeks, 123 days of effort, three payment stages and a day rate of £780 for changes. Replace the parties, scope, deliverables, dates and fees, and keep every deliverable testable and every date specific.

Useful for

  • A services firm agreeing a fixed-fee project with a client before work starts
  • A procurement team checking scope, acceptance, assumptions and change control in a supplier proposal
  • A delivery lead creating a baseline plan with owners, effort and gate dates for a project

What's included

  • Cover and a background page with a trend chart, order mix and reasons for the project
  • Scope page comparing what is in and out, with defined terms and an exclusions callout
  • Deliverables breakdown with codes, owners, effort in days and testable outputs
  • Acceptance page with criteria, defect severity levels and the final sign-off rule
  • Timeline with five milestones and a gate-by-gate view of payments
  • Assumptions, fees, change control and signature pages with a sign-off sheet

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the parties, the project title and the background, then rewrite the scope as in and out lists so every extra has a clear place.

  3. 3

    Rewrite each deliverable as something that can be tested, add its owner and effort, and set the acceptance criteria and the review window.

  4. 4

    Update the dates, assumptions, fee and payment stages, and set your day rate for change requests.

  5. 5

    Delete the Make it yours guide page, then send the statement for signature.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

How do I stop scope creep with a statement of work?

List what is out of scope as clearly as what is in, write each deliverable so it can be tested, and require a priced change request before any extra work begins. This template has a place for each.

Can I use it for day rates instead of a fixed fee?

Yes. Replace the fixed fee and payment stages with your day rates and a not-to-exceed amount, keep the effort column on the deliverables page, and keep the same change control process.

Are the organisations and figures real?

No. Kestrelby Systems, Harbourline Retail, the people, email addresses and every figure are fictional sample content. Replace all of it with your own details and take legal advice before you sign.

  • #statement-of-work
  • #sow
  • #project-scope
  • #change-control
  • #google-docs
  • #services-contract
  • #acceptance-criteria
  • #fixed-fee

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