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n8n canvas: daily schedule, invoice sheet, due-date check, reminder switch, two Gmail reminders and a sheet update
Price
Free
Difficulty
Beginner
Updated
November 6, 2026

Overview

This workflow checks your invoice list in Google Sheets every morning. It works out how many days are left on each unpaid invoice and keeps the ones due within three days or already overdue.

Each client gets a short reminder from your Gmail account, worded for whether the invoice is coming up or late. The sheet is then updated with the date, so the same invoice is not reminded twice. Nothing is sent until you connect your own accounts and change the sender text.

Useful for

  • Chase late payments without writing each email by hand
  • Send a friendly heads-up a few days before an invoice is due
  • Keep a dated record of every reminder in one sheet

What's included

  • An n8n workflow with 7 nodes, ready to import
  • Trigger: Daily check
  • Connects Sheets, Gmail
  • Sticky notes on the canvas that explain what to set up
  • No credentials inside: you connect your own accounts

How to use it

  1. 1

    Download the workflow JSON.

  2. 2

    In n8n, create a workflow, open the menu, choose Import from File and select the JSON.

  3. 3

    Connect Google Sheets on Read invoices and Mark reminder sent, and Gmail on the two reminder nodes.

  4. 4

    Run the workflow once with a test invoice that uses your own email address.

  5. 5

    Activate the workflow so the daily check runs at 9am.

What you need

Requirements

  • An n8n instance (cloud or self-hosted, version 1.x)
  • A Google account with an invoice sheet and Gmail

Works with

  • n8n 1.x (cloud or self-hosted)

Questions

Is this n8n workflow free?

Yes. Download the JSON and import it into your own n8n. There is no sign-up and no cost for the template.

Does it include any credentials?

No. The file has no keys or tokens. You connect your own Google and Gmail accounts after importing.

Can it use a different sheet layout?

Yes. Rename the columns in the Find due and overdue invoices node and the Mark reminder sent node to match your sheet.

  • #finance-automation
  • #invoice-due-reminders
  • #n8n
  • #automation
  • #workflow-template
  • #free-template

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