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HR Policy Template

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
8 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (8)

Overview

A policy that nobody can find the owner of, or that contradicts another policy, cannot be applied fairly. This template gives every HR policy the same structure: a control block with version and review date, scope in and out, numbered clauses with timescales, a responsibilities table, related documents and a review log.

The sample is a grievance policy for Gorsefield Services: acknowledge in 5 working days, hold a hearing within 10, send the outcome within 5 and allow an appeal within 5. It also shows a 2026 review of 25 cases. Replace the policy name, timescales, roles and review findings, and check each against local employment law.

Useful for

  • An HR team drafting a new grievance, disciplinary, whistleblowing or expenses policy in a standard layout
  • A people manager updating an old policy and recording what changed in the version history
  • A small company that needs one controlled policy document to show an auditor or tribunal what staff were told

What's included

  • Title block page with owner, approver, version and effective date, plus headline figures
  • Scope page with in and out of scope lists, defined terms and an exclusions callout
  • Numbered policy clauses with lettered steps, a key rule and timescales
  • Responsibilities page with role cards and a RACI table for six deliverables
  • Related documents page covering linked policies, forms, records and privacy
  • Review page with findings and actions, a version history timeline and a guide page

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Set the policy name, owner, approver, effective date and review date in the title block, then rewrite the scope to match who you cover.

  3. 3

    Replace the timescales and limits with your own and confirm them against local employment law.

  4. 4

    Name real roles in the responsibilities table, update the related documents and decide how staff confirm they have read the policy.

  5. 5

    Delete the guide page, then share the policy or publish it to staff.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Can I use this for policies other than grievance?

Yes. The layout suits any HR policy, such as disciplinary, whistleblowing or expenses. Keep the control block, scope, numbered clauses, responsibilities and review sections and change the rules.

Is Gorsefield Services a real company?

No. The organization, the people and every figure in this policy are fictional sample data, written to show a complete policy. Replace them with your own.

Are the timescales legal advice?

No. They are sample figures. Check minimum timescales and codes of practice where you operate, and have the policy reviewed by HR or legal counsel before you issue it.

  • #hr-policy
  • #policy-template
  • #grievance-policy
  • #google-docs
  • #human-resources
  • #employee-handbook
  • #raci

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