Employee Handbook
Docs + Word21 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 7 · US Letter
- Style
- Modern
- Difficulty
- Beginner
- Updated
- November 1, 2026
Every page (7)
Overview
A remote work policy has to answer the questions staff ask first: can I work from home, which days must I be in, what equipment will I get and what is paid for. This template answers them in order, with eligibility and priorities, a rollout plan for hours, equipment, numbered security rules, an expense budget and a review.
The sample is a policy from Pennyroyal Care, where 96 of 240 roles are eligible, two anchor days are set, core hours run from 10:00 to 15:00 and year-one costs total £96,000. Replace the roles, days, allowances and costs with your own, and keep the review dates so the policy stays fair as it is used.
Useful for
- An employer introducing hybrid working and needing clear eligibility, anchor days and core hours
- An HR team agreeing equipment, security rules and expenses with IT and finance
- A manager running a six-week trial of remote working and reviewing it against set measures
What's included
- Eligibility page with prioritised requirements, owners, status and tests for each rule
- Rollout plan for hours and anchor days on a 12-week Gantt with key dates
- Equipment cards for the laptop, workspace check and one-off grant
- Numbered security and data protection clauses with lettered sub-rules
- Expense budget with a quarterly chart, cost table and contingency note
- Review page with a grid of lessons, dates, actions and a follow-up checklist
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Replace the eligible roles, anchor days and core hours with your own, and set an owner and status against each requirement.
- 3
Update the equipment provided, the security rules and the allowance amounts, and check them with IT and finance.
- 4
Set your rollout dates and review dates, then share the draft with managers so each team can agree a written pattern.
- 5
Delete the Make it yours guide page, then share the policy with staff or present it.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Should a remote work policy set fixed office days?
It helps to set a default, such as two anchor days, and let teams agree changes in writing. A default keeps teams together and gives managers a fair starting point for requests.
How often should the policy be reviewed?
Review it after a six-week trial, again at mid-year, and then every year. Use a staff survey, rota cover and security incidents as the measures, so changes rest on evidence.
Are the organisation and figures real?
No. Pennyroyal Care, its people, email addresses and every figure are fictional sample content. Replace all of it with your own details and check allowances and tax rules with an adviser.
- #remote-work-policy
- #hybrid-working
- #hr-policy
- #google-docs
- #work-from-home
- #employee-handbook
- #equipment-allowance
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