This free Google Docs template gives staff a purchase requisition form that sets out exactly what is needed, what it costs and which budget pays for it. It covers the requester, the items with quantities and unit prices, the cost code, the justification and the approval chain. A completed requisition is the first step of the three-way match that lets accounts payable pay without argument.

The sample is a requisition from Cinderfield Capital, a fictional firm, for laptops, monitors and desks for a new team in Leeds. Its names, prices and reference numbers are invented. Replace the items, quotes and budget code with your own, and confirm the approval chain with finance before the form is submitted.