Construction Material Order template for Google Docs

The first pages of the Construction Material Order template

Every page (3)

Overview

Late or mismatched deliveries start with an order that is vague about what, how many, where and when. This template lays out the order as four steps from site to approval, a short-load process for the delivery gate and a dated timeline with a delivery slot calendar.

The sample follows Brindlewick Partners ordering framing materials for Elm Court, Lot 14: PO-27-0214 for $18,640.80 including 8% tax, delivered June 15, 2027. Replace the site, supplier, items, quantities, budget code, approval limits and dates with your own.

Useful for

A site manager ordering framing materials with a booked gate slot and a named receiver
A foreman checking a delivery against the order and flagging a short load the same day
An accounts payable clerk matching the order, goods receipt and invoice within tolerance

What's included

Order steps from site and materials to quantities and approval, with the current step marked
A short-load process covering the count at the gate, the tolerance rule and the supplier credit
A delivery timeline of six dated steps from issue of the order to goods receipt
A June delivery calendar showing order, site work and truck days
Approval limits written on the order: manager, finance director and board
A guide page for replacing the sample details

How to use it

1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
2
Replace the PO number, site address, receiver name and supplier details with your own, and add the budget code the cost is charged to.
3
Enter your items, quantities and agreed prices, then update the tax rate, total and approval limits to match your policy.
4
Move the timeline and calendar to your own delivery slot, and set the match tolerance you use for short loads.
5
Delete the guide page, then send the order to your supplier or share it with your site team.

What you need

Requirements

A Google account with access to Google Drive

Works with

Google Docs
Microsoft Word (download the .docx)

Questions

Is this construction material order template free?

Yes. It is a free Google Docs template. Make a copy to your own Google Drive and edit the site, supplier, items and dates for each order.

What is the match tolerance on the sample order?

The sample flags any difference above 2% or $50 between order, goods receipt and invoice. Change it to the tolerance your accounts payable team uses.

Are Brindlewick Partners and the figures real?

No. Brindlewick Partners, the Elm Court site, the people, the order number and every figure are fictional sample content. Replace them with your own.

#material-order
#purchase-order
#construction
#site-manager
#delivery-slot
#po-template
#google-docs
#three-way-match

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