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The first pages of the Project Roadmap Document template

Project Roadmap Document

Document template for Google Docs and Word

Make a copy in Google Docs
Price
Free
Difficulty
Beginner
Updated
November 4, 2026

Every page (7)

Overview

Many stakeholders would rather read a roadmap than decode a slide of coloured bars. This document explains the direction in writing: the vision and measures, the phases and gates, the key dates on a month chart, the dependencies most likely to move them, and what is deliberately left out.

The sample is a 2027 roadmap for Orrindale Works, a fictional manufacturer moving three plants onto one order system, with $2.4M of funding released in tranches. Dates are labelled committed, planned or exploring. Replace the horizon, themes, owners and dates with your own, and set a review date and an owner.

Useful for

  • A steering group reviewing the next two quarters of a multi-plant systems programme.
  • A delivery lead explaining to other teams which dependencies are most likely to move the dates.
  • A governor, board or customer group that wants to read what is coming, and what is not.

What's included

  • Title block with owner, version and review date, four headline figures and three guiding themes
  • Phases page with a milestone timeline and what the steering group decides at each gate
  • Month-by-month chart of the work with five key dates and named owners
  • Dependencies page with a likelihood and impact heat map and a response for each
  • Scope page showing what is on the roadmap, what is left out and the assumptions behind it
  • A coded work breakdown with owners, effort and deliverables, plus a make-it-yours guide

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Choose your time horizon, relabel the months and replace the themes and workstreams with your own teams.

  3. 3

    Mark each item as committed, planned or exploring, and remove dates from anything that is still an idea.

  4. 4

    Add the two or three dependencies most likely to move your dates, then set a review date and name the owner.

  5. 5

    Delete the guide page, then share the roadmap with your stakeholders.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Is the content real?

No. Orrindale Works, its people and every figure are fictional sample content. Replace them with your own plan before you share the document.

Should every item have an exact date?

No. Give exact dates only to committed work. Planned items can show a month, and ideas you are still exploring should show no date at all.

Can it cover more than one year?

Yes. Change the month chart to quarters or half-years, and keep the gates. Three years is a sensible limit, with detail concentrated in the first four quarters.

  • #project-roadmap
  • #roadmap-template
  • #google-docs
  • #project-management
  • #milestones
  • #dependencies
  • #work-breakdown-structure

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