Event volunteers arrive with mixed expectations, and a missing safety rule or an unclear post costs time on the day. This six-page Google Docs briefing gives every volunteer one document covering the schedule, roles, site map, safety rules and contacts. It is organized as a day-of pack, with the timeline first and the people to call last, so a volunteer can find the answer without asking a shift lead.

The sample shows Tallowfield Group preparing 344 volunteers for a March 12, 2027 community event, with a RACI table of who decides what, a share-of-shifts chart and a safety policy. Replace the welcome and the photos with your own, rewrite each role with its time commitment and supervisor, and add your safeguarding lead's contact details before you share it.