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The first pages of the Employee Code of Conduct template

Employee Code of Conduct

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
8 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (8)

Overview

A code that only lists prohibitions gets signed and forgotten. This template is organised by values, uses the word we, and gives real situations: a supplier lunch, a second job, a worrying message from a colleague. It also names an independent route for speaking up, with a promise of no retaliation.

The sample belongs to Saltmarsh Care, a fictional home-care provider with 940 colleagues. It shows a £40 gift limit with a register, a conflicts heat map, a 45-day report-to-outcome standard and an annual attestation. Replace the values, limits and contacts with your own, then ask legal and compliance to review before you issue it.

Useful for

  • An HR director refreshing the code of conduct before the annual attestation window opens
  • A compliance lead explaining gifts and conflicts of interest to managers with worked examples
  • A charity or volunteer organisation setting clear behaviour standards and a safe way to report concerns

What's included

  • Photo cover with the organisation, issue date and audience for the code
  • Values page with owner, version and status, headline limits and three values in practice
  • Respect and inclusion policy with definitions, lettered rules and responsibilities
  • Integrity article with subheads, a pull quote and examples of hard cases
  • Conflicts of interest heat map and register with owners, ratings and responses
  • Gifts policy, a speaking-up contact map with a who-does-what table, and a make-it-yours page

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the leader's message and the three values with your own, keeping each to one sentence of meaning.

  3. 3

    Rewrite the examples as situations your staff really meet, then set your gift limit and the steps for declaring a conflict of interest.

  4. 4

    Insert your reporting channels, including the independent one, and the non-retaliation statement. Have legal and compliance review the regulated sections.

  5. 5

    Delete the Make it yours page, then share the code with your people or present it at induction.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Does this replace legal advice?

No. The wording on bribery, competition and whistleblowing must be checked for each country you operate in. Ask legal or compliance to review before you issue the code or collect attestations.

What is a sensible gift limit?

Many organisations choose a small figure and a register above it. The sample uses £40, with a register and manager approval above that. Choose a figure that fits your sector and risk.

Is Saltmarsh Care a real organisation?

No. Saltmarsh Care, the people named, the contact details and every figure are fictional sample data. Replace them with your own details before you share the code.

  • #code-of-conduct
  • #code-of-ethics
  • #employee-handbook
  • #human-resources
  • #compliance
  • #speaking-up
  • #google-docs

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