Employee Code of Conduct
Docs + Word8 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 8 · US Letter
- Style
- Corporate
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (8)
Overview
Procurement teams need suppliers to meet clear standards, but a list of prohibitions gets ignored and does not help anyone in a hard moment. This code of conduct template sets out the standards in human terms: the scope, labour, health and safety, environment, ethics and how performance is monitored. Each section explains the reason behind the rule and gives a practical example.
The sample is for Birchfield Care, a fictional care provider, with a supplier code covering labour, safety, environmental reporting and gifts above £50. Replace the names, the standards, the reporting targets and the figures with your own, and have legal review the regulated sections. Add an independent speaking-up route and a statement that no one is penalised for raising a concern.
Useful for
- A code of conduct issued to suppliers before a new framework starts
- A supplier onboarding pack that asks for written attestation
- An annual supplier review that checks standards and reported concerns
What's included
- Scope comparison and definitions of supplier, sub-supplier and worker
- Labour and safety pages with stakeholders, a responsibility matrix and a policy
- Environment diagram with targets and the reporting flow
- Ethics policy with gift rules, hospitality and a key rule
- Monitoring scorecard with attestations, cases and audits
- Make-it-yours guide with five steps to adopt the code
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Replace the names, standards and reporting targets with your own, then check each figure.
- 3
Have legal and compliance review the labour, safety and ethics sections before you issue them.
- 4
Insert the reporting routes, including an independent one, and the non-retaliation statement.
- 5
Delete the guide page, then issue the code to suppliers or present it from Google Docs.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Are Birchfield Care, its people and reports real?
No. Birchfield Care, its staff, the stakeholders, the environmental figures, the gift limit and the scorecard are fictional sample data. Replace them with your own verified details before you issue the code to any supplier.
Should we list prohibitions or examples?
Both, but lead with examples. Real situations such as a supplier lunch or a site shortcut show people where the lines are, and a short list of firm rules covers the cases where there is no grey area.
What makes a speaking-up route credible?
An independent option that is not the line manager, a clear promise of no retaliation, and reported outcomes within 30 to 60 days. Suppliers trust a route they have seen work.
- #supplier-code-of-conduct
- #code-of-conduct-template
- #supplier-standards
- #ethics-policy
- #speaking-up-policy
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