Major donors and trusts do not want a list of activities; they want to know what changed for people and whether their money was spent as agreed. This donor report template is organised the way they read: a thank-you cover, what the gift did, the stories behind the numbers, the figures and the financial statement, then a specific next step.

The sample is an interim report from Umberfield Capital, a fictional charity, on an £82,000 reading programme: 480 children supported, 91% reaching their target reading level, 83% of the gift spent on the programme, and one grant milestone met with two on track. It includes an honest note on a late start. Replace the donor, gift, targets and spending lines with your own, and keep one story you have consent for.