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The first pages of the Customer Win-Back Emails template

Customer Win-Back Emails

Document template for Google Docs and Word

Make a copy in Google Docs
Price
Free
Difficulty
Beginner
Updated
November 6, 2026

Every page (6)

Overview

Most small businesses let lapsed customers drift away without a single follow-up. This kit gives you a four-email sequence over 22 days, with one clear question in each message: a warm check-in, a time-limited offer, a feedback request and a polite final note, plus subject lines, a calendar and send checks.

The sample follows Eastlake Supply, a fictional supplier of packaging and cleaning goods to cafes and small shops, which won back £41k from £186k of lapsed spend. Replace the sender, the offer, the dates and the figures with your own, add your opt-out line, then delete the guide page.

Useful for

  • A café supplier emailing customers who have not ordered in six months
  • A small online shop re-engaging buyers before the busy season starts
  • An account manager who wants a consistent four-email sequence instead of writing each one fresh

What's included

  • Title page with headline results, owner, audience and four numbered notes on how the sequence works
  • Subject line page with three tested styles and the reasoning behind each
  • Feedback page with reasons customers left, a timeline of the four sends and a pre-send checklist
  • Sixteen-week schedule showing preparation, the four sends and the review
  • Send gates page with the rules and conditions for each of the four emails
  • Make-it-yours guide page with five steps for adapting the sequence

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the sender name, company and offer on the first page, and check every figure against your own mailing results.

  3. 3

    Rewrite the subject lines and the opening of each email so they refer to something real about the customer.

  4. 4

    Set your own send dates in the schedule and the gates page, and add your unsubscribe line to every email.

  5. 5

    Delete the guide page, then share the kit with your team or start the sequence.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

Is this win-back email template free?

Yes. It is a free Google Docs template. Make a copy to your own Drive, edit each page and use the sequence in your own mailing tool.

Are the company, people and figures real?

No. Eastlake Supply, its team and every figure are fictional sample content. Replace all of it with your own customers and results before you send anything.

Do the emails include the full text?

The kit sets out the purpose, timing, subject lines and rules for each email so you can write each one in your own voice, in under 120 words, with one clear question.

  • #win-back-emails
  • #email-templates
  • #lapsed-customers
  • #customer-retention
  • #google-docs
  • #small-business
  • #email-sequence

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