A proposal often succeeds or fails on its covering letter, because the panel reads it first and decides whether the rest deserves attention. This template sets the letter out as a formal document: a letterhead with sender details, a title block with reference and date, a short introduction, a summary of fee and timing, the enclosures list and a signature page. Each part sits in a fixed place, so the letter can be filed, checked and relied on.

The sample is for Amberley Group, with a fixed fee of $412,000, a May 3, 2027 start and named contacts for every decision. It shows how a short letter can state the point, the price and the next step in plain words. Replace the letterhead, recipient, reference, figures and names with your own, and check every date against the tender notice before you send it.