Contractor NDA template for Google Docs and Word

The first pages of the Contractor NDA template

Every page (6)

Overview

Small businesses often share drawings, prices and client details with a freelancer before anything is signed. This draft NDA sets out the parties, the purpose, the definition of confidential information, the contractor's duties, the exclusions, the term and the return of materials in plain sentences.

The sample is an agreement between a fictional company, Quillon Services, and a freelance designer, with a 3-year term from 1 March 2027, a 30-day return period and a £250,000 liability cap. Replace the names, dates, purpose and figures, and have a lawyer review the result before signing.

Useful for

A founder bringing in a freelance designer who will see client drawings and pricing
An operations lead giving a subcontractor access to project files before a tender
An HR lead who needs a short, readable NDA instead of a ten-page legal form

What's included

Confidentiality clauses covering parties, purpose, definitions, contractor duties and exclusions
Work product page showing how briefs, drafts and hand-over are handled, and what to do after a breach
Return of materials page with a deadline chart, category split and table of files returned
Term clauses for the 3-year duty, trade secrets, return or destruction and remedies
Two-column explainer on why the term is three years and how early endings work
Make it yours guide page with five steps for replacing the sample content

How to use it

1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
2
Replace the party names, effective date, purpose and governing law with your own, and set the term and return period you need.
3
Edit the definition and exclusions so they match the information you will really share, and keep the clauses short.
4
Have a lawyer review the draft before anyone signs. It is a starting point, not legal advice.
5
Delete the guide page, then share the agreement for signature.

What you need

Requirements

A Google account with access to Google Drive

Works with

Google Docs
Microsoft Word (download the .docx)

Questions

Are the companies and people in this sample real?

No. Quillon Services, the contractor and every date, file count and figure are fictional and exist only to show how a finished contractor NDA reads.

Is this template legal advice?

No. It is a plain-language draft for you to adapt. Have a qualified lawyer review it for your jurisdiction and your circumstances before either party signs.

How long should the confidentiality term be?

Most contractor NDAs run for 1 to 5 years. The sample uses 3 years, with trade secrets protected for as long as they stay secret. Choose a term you can defend.

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