Company Magazine
Docs + Word7 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 7 · US Letter
- Style
- Editorial
- Difficulty
- Beginner
- Updated
- October 30, 2026
Every page (7)
Overview
Leave disputes usually start with a rule nobody wrote down: how many days, who approves, what happens in December. This annual leave policy answers those questions in seven pages, from entitlement and booking through carry-over, bank holidays and what is paid when someone leaves.
The sample shows Yarrowfield Group, a US employer with 24 to 28 days of leave by service, 11 paid holidays and a 5-day carry-over cap. Replace the figures with your own rules, check them against current state and federal law, then add your booking system and contacts.
Useful for
- An HR lead writing a first leave policy for a 60-person company before the new leave year starts
- A people manager checking approval timescales and carry-over rules before answering a team request
- A founder replacing an informal holiday promise with a written policy that payroll can apply
What's included
- Entitlement page with numbered clauses, service bands and responsibilities
- Booking page with a month calendar, legend, blackout dates and two compact months
- Carry-over page with the 5-day cap, lapse date and approval steps
- Bank holidays page with three cards on dates, floating days and holiday working
- Leaving pages explaining final pay for unused leave, with a worked example
- Make-it-yours guide with five steps for replacing the sample content
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Replace the 24, 26 and 28 day bands on the entitlement page with your own, and check them against current state and federal law.
- 3
Update the booking calendar, blackout dates and approval timescale, then set your own carry-over cap and lapse date.
- 4
Edit the holiday list, final pay example and contact address so they match your contracts and payroll calendar.
- 5
Delete the guide page at the end, have legal review the policy, then share it with your team.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Does this policy meet legal requirements?
It is a sample structure, not legal advice. Leave, carry-over and final pay rules vary by state, so check every figure against current law and have counsel review it.
Can I use it for part-time staff?
Yes. The entitlement page already states that part-time employees receive the same leave pro rata, so you only need to confirm how your payroll calculates it.
Are the company and people in the sample real?
No. Yarrowfield Group, the people named and every figure and email address are fictional sample data, there to show what a finished policy looks like.
- #leave-policy
- #annual-leave
- #hr-template
- #google-docs
- #employee-handbook
- #carry-over
- #bank-holidays
- #time-off
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