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The first pages of the Salary Review Proposal template

Salary Review Proposal

Document template for Google Docs and Word

Make a copy in Google Docs
Type
Document
Price
Free
Pages
7 · US Letter
Style
Corporate
Difficulty
Beginner
Updated
October 30, 2026

Every page (7)

Overview

A pay proposal is approved when the committee can see the method behind each number. This template sets out the principles, market data and compa-ratios, a budget with its basis, guidance for managers on individual increases and an approvals page, with a cover and a guide.

The sample proposes a $1.34M annual pay budget for 520 staff at Everdale Care, 4.9% of a $27.6M payroll, with 41 promotions and 64 market adjustments from April 1, 2027. Replace the payroll base, market sources, bands, budget lines and approvers with your own, and anonymize group data before sharing.

Useful for

  • An HR director taking a pay proposal to the remuneration committee
  • A finance team costing merit, promotion and market adjustments against payroll
  • A manager briefing on how to differentiate increases around a median

What's included

  • Cover page with the proposal title, audience and confidentiality note
  • Principles page with headline figures, three principles and the pay band summary
  • Market data page with a trend chart, compa-ratio donut, drivers and a sources caption
  • Budget page with a costed table, basis for each line, quarterly chart and contingency callout
  • Increases guide with three cards for managers, and an approvals page with sign-off
  • Make-it-yours guide with five steps for replacing the sample content

How to use it

  1. 1

    Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Replace the payroll base, headcount and budget lines with your own figures, and check that the table, chart and headline numbers agree.

  3. 3

    Insert your market sources and survey dates, update the compa-ratio chart, and edit pay bands to your own minimums, midpoints and maximums.

  4. 4

    Set the review calendar and who approves exceptions, then anonymize and aggregate any group data before sharing outside HR and finance.

  5. 5

    Delete the guide page, then share the proposal with the committee.

What you need

Requirements

  • A Google account with access to Google Drive

Works with

  • Google Docs
  • Microsoft Word (download the .docx)

Questions

What is a compa-ratio?

It is an employee's base pay divided by the midpoint of their pay band. A ratio of 1.00 means paid at the midpoint; below 0.90 usually flags a market adjustment.

Should the proposal include individual salaries?

No. Share only aggregated group figures, and keep individual pay in a separate confidential file. Check local pay reporting and equal pay rules before you publish any gap analysis.

Are the organization and figures real?

No. Everdale Care, its people and every figure in this template are fictional sample data, written so the numbers add up and you can see a finished proposal.

  • #salary-review
  • #compensation-review
  • #pay-proposal
  • #pay-bands
  • #compa-ratio
  • #merit-budget
  • #google-docs

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