Resigning well protects references and working relationships, but many people struggle to write the letter. This template covers the parts a manager and HR need: the notice and the last working day, the handover you will complete, and the terms on pay and leave. The second half holds the thanks and the contact details for after you leave.

The sample is from Megan Ortiz, a senior accounts analyst at Dunlinn Logistics, who gives four weeks' notice to her finance manager. It names specific achievements and a handover plan, and offers one address for questions. Every name, date and figure is fictional. Replace them with your contract details, check the notice period first, and keep the thanks specific and brief.