When someone resigns, the letter is the easy part. Managers also need to agree the last day, plan the handover, remove system access, recover equipment and settle final pay, often within a few weeks and with several teams involved. This template brings those steps together in one pack: an acceptance letter, a timeline of gates before the last day, a handover checklist, a final pay policy and a guide page for personalizing the pack.

The sample follows a fictional resignation at Junipera Foods, with a six-week notice period from March 12 to April 23, 2027, and a final payslip that includes 4.5 days of accrued holiday. Replace the leaver's details, dates and checklist owners with your own, have HR check the letter against state and federal rules, and delete any rows that do not apply.