Reviewers approve a budget when every line has a unit, a rate, a quantity and a reason they can check against a quote or a policy. This template is organised the way funders read: the total request and key points first, then personnel, fringe, travel, equipment, supplies and indirect costs, each with its basis, and a final table with match funding.

The sample is a 24-month request of £242,000 from Northfold Partners, with £80,000 of match funding, indirect costs held at the funder's 10% cap and a month-six variance check. Copy your funder's cost headings into the tables, replace each line with your own quantities, rates and quote references, and check the total against the application form.