Construction Practical Completion Report template for Google Docs

The first pages of the Construction Practical Completion Report template

Every page (7)

Overview

Handover goes wrong when snags, certificates and warranties live in separate emails. This seven-page report puts them together: a completion timeline, a snagging register with risk ratings, the certificates required, a warranty summary, an as-built drawing status and a work breakdown of the handover record.

The sample closes the fit-out of a fictional three-floor office building by Willowmere Digital, certified on 19 March 2027, two weeks late and 3.1% over a £4.2M budget, with five snags open. Replace the dates, costs, snags and certificate list with your own and name an owner for every open item.

Useful for

Closing a fit-out or refurbishment contract with the client and contract administrator
Tracking the last snags, certificates and drawings that stand between you and retention release
Giving the client's facilities team one document of warranties, defects periods and who to call

What's included

Completion timeline with milestones and what happens at each gate
Snagging heat map and register with owners, responses and dates
Numbered certificate rules with scope, definitions and responsibilities
Warranty article covering cover periods, client actions, defects and retention
As-built drawing status by discipline, with definitions and a callout for what is still due
Handover work breakdown with owners, effort and deliverables, plus a make-it-yours guide

How to use it

1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
2
Insert your approved baseline and final actuals for date and cost, and say plainly by how much each differs.
3
List every open snag with an owner and a date, and replace the certificate and warranty lists with your own.
4
Update the drawing status by discipline and the handover work breakdown with your real owners and hours.
5
Delete the Make it yours page, then collect the client's signature and share the report.

What you need

Requirements

A Google account with access to Google Drive

Works with

Google Docs
Microsoft Word (download the .docx)

Questions

What does a practical completion report include?

State the completion date against the baseline, final cost, open snags with owners, certificates, warranties, as-built drawings and the defects period, so nothing is ambiguous after handover.

Are the company, project, people and figures real?

No. Willowmere Digital, the Calder Row project, its people and every figure are fictional sample content. Replace all of it with the facts of your own project.

Should open snags be listed in the report?

Yes. Practical completion allows minor snags, but each should have an owner and a date. Unowned items are the usual reason retention release and the final account get delayed.

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#handover-report
#snagging-list
#construction
#google-docs
#contractors
#closeout

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