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The title slide and first slides of the Budget vs Actual Slides template

Budget vs Actual Slides

Presentation template for Google Slides and PowerPoint

Make a copy in Google Slides
Price
Free
Slides
11
Difficulty
Beginner
Updated
November 6, 2026

Every slide (11)

Overview

Variance reviews go wrong when every line is explained and the material ones get lost. This deck leads with the headline variance, shows revenue and costs in charts, breaks the gap into volume, price and mix, and finishes with four actions that each have an owner and a date.

The sample is a fictional February 2027 review for Candlemas Holdings: revenue of $6.2M against a $6.5M budget, a 5% or $25K threshold and a full-year forecast down 1.8%. Replace the figures, the threshold and the causes with your own, and keep one sign convention throughout.

Useful for

  • A monthly finance review where the finance director needs the headline variance and its causes
  • A budget-holder meeting that separates timing differences from permanent ones
  • A board pack section that explains the forecast change and the actions behind it

What's included

  • Summary slide with three headline numbers and a driver slide with the sign convention
  • Revenue chart with insights and a revenue-by-line table with causes
  • Cost chart and an overheads slide that separates timing from permanent variances
  • Price, volume and mix bridge with the numbers that add up to the total variance
  • Four-step action slide, a Make it yours guide and a closing slide

How to use it

  1. 1

    Click Make a copy in Google Slides, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Set your variance threshold in percent and dollars, and replace the headline numbers on the summary slide.

  3. 3

    Paste your own revenue and cost figures into the charts and the table, keeping favorable positive and adverse negative.

  4. 4

    Rewrite each material variance as cause, effect, timing and action, then update the bridge and the forecast.

  5. 5

    Delete the Make it yours guide slide, then share the deck or present it.

What you need

Requirements

  • A Google account with access to Google Slides

Works with

  • Google Slides
  • Microsoft PowerPoint (File → Download → .pptx)

Questions

How do I decide which variances to explain?

Set a threshold, such as 5% or $25K, and explain only lines beyond it. The sample uses that rule so the deck stays short and the material variances stand out.

Are the figures and the company real?

No. Candlemas Holdings, the people, the email address and every figure are fictional sample content. Replace them with your own budget, actuals and forecast.

What does the bridge slide show?

It breaks the revenue variance into volume, price and mix so the pieces add up to the total. If your business does not sell units, replace them with your own drivers.

  • #budget-vs-actual
  • #variance-analysis
  • #finance-review
  • #price-volume-mix
  • #monthly-reporting
  • #variance-commentary
  • #google-slides

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