Monthly Management Accounts
Docs + Word8 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 8 · US Letter
- Style
- Editorial
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (8)
Overview
Many restaurant owners see a profit figure at month end but not why it moved. This report shows sales and covers, food cost, labor, overheads and profit against budget and last year, and gives a cause for every line that breaks a 5% or $5K threshold.
The sample follows The Salt Table, a fictional restaurant owned by Inkberry Capital, for March 2027: $101,920 of sales from 3,640 covers, food cost at 30.4%, labor at 31.6% and operating profit of $7,470. Replace the figures with your own, set your threshold, and keep only the actions you will own.
Useful for
- An owner reviewing March results with the general manager before ordering and rota decisions for April
- A bookkeeper turning a trial balance into a monthly report an owner without finance training can follow
- A multi-site operator giving each restaurant manager one format for budget, food cost and labor
What's included
- Sales and covers page with a daily covers chart, a revenue mix donut and a key figures table
- Budget, forecast and actual variance table with threshold flags and a cause for each material line
- Labor page with a people list and a RACI matrix for who sets and approves labor
- Overheads page with a stacked monthly chart, a budget table and a contingency note
- Income statement against budget and last year, with subtotals, margins and profit
- Action checklist, an owner and Gantt plan, and a make-it-yours guide
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Paste your sales, covers and cost totals into the key figures table, variance table, overheads table and income statement.
- 3
Update the charts with your own months, then keep a written cause only for lines that pass your threshold.
- 4
Replace the people, owners, dates and actions with your own team, and delete any action you will not take.
- 5
Delete the Make it yours guide page, then share the report with your owners and managers.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
Do the food cost and labor figures match real restaurants?
They sit inside common ranges, with food cost near 30% and labor near 32% of sales, but your own menu, rent and staffing will differ. Replace them with your actuals.
Can I use it for several restaurants?
Yes. Make one copy per site, or add the site name to each heading. Keep the same threshold and layout so results can be compared month to month.
Are the organization, people and figures real?
No. Inkberry Capital, The Salt Table, the people and every figure and email address in the sample are fictional and exist only to show what a finished report looks like.
- #restaurant-pl-report
- #monthly-pl-report
- #food-cost
- #labor-cost
- #management-accounts
- #restaurant-finance
- #profit-and-loss
- #google-docs
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