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The title slide and first slides of the Mileage Log template

Mileage Log

Spreadsheet template for Google Sheets and Excel

Make a copy in Google Sheets
Price
Free
Slides
3
Difficulty
Beginner
Updated
November 6, 2026

Every slide (3)

Overview

The Mileage Log template is for drivers who claim business mileage. The Trips tab holds each trip with its date, purpose, start and end odometer readings and rate per mile. Miles and reimbursement fill in from those, and the dashboard totals them by month and by purpose.

It comes with sample data. Make a copy, replace the sample rows with your own, and the formulas, dropdowns and charts update on their own.

Useful for

  • Claiming business mileage for expenses or tax
  • Keeping a record of client visits and deliveries
  • Seeing which types of trip take up most of the miles

What's included

  • 3 tabs: Dashboard, Trips, How to use
  • Dashboard: a dashboard with 4 summary figures
  • Trips: a table
  • 2 charts that update as you type
  • Formulas, dropdowns and colour rules already set up
  • Sample rows that show how to fill it in

How to use it

  1. 1

    Click Make a copy in Google Sheets, then confirm on the Google page. The copy is saved to your own Google Drive.

  2. 2

    Start on the Trips tab: replace the sample rows with your own.

  3. 3

    Keep the formula columns as they are; they fill in as you type.

  4. 4

    Read the How to use tab for tips. For Excel, download the .xlsx file instead.

What you need

Requirements

  • A Google account, or Microsoft Excel for the download

Works with

  • Google Sheets
  • Microsoft Excel (download the .xlsx)

Questions

Is this Mileage Log template free?

Yes. The template is free to copy. Make a copy in Google Sheets, or download the Excel file and use it as you like.

Does it work in Excel?

Yes. Download the .xlsx file from this page and open it in Excel. The formulas, dropdowns and charts work the same way as in Google Sheets.

Where do I find the rate per mile?

Use the rate your employer or local tax office allows. Enter it in the Rate per mile column for each trip, and the reimbursement recalculates.

  • #expense-tracker
  • #mileage-log
  • #google-sheets
  • #excel
  • #spreadsheet-template
  • #free-template

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