Infrastructure changes touch teams who were not in the room, and a decision made in chat is hard to trace later. This template gives the proposer one place to set out the scope, the cost, the effect on reliability, the security rules, the rollout and the rollback, and the record of who agreed. Each section answers a question a reviewer will ask, so objections can be resolved in writing.

The sample proposes moving checkout, search and sync services from three virtual machines to a managed cluster in the UK region. It shows a one-off cost of £28,000, a saving of £280 a month, a go-live check and a handover to the operations team. All names, figures and dates are fictional. Replace the scope, costs and owners with your own, and record each objection with the response you gave.