This free Google Docs template gives a charity a donation receipt that proves a gift was received for a specific purpose. It records the payee, the donor, the amount, the date, the payment method and the reference, with the Gift Aid wording where it applies. A numbered record also supports the charity's books and any later audit.

The sample is a £520 receipt from Umberfield Partners, a fictional charity, to a fictional donor, with allocation figures and contacts invented. Replace the amounts, names and reference numbers with your own, check the amount against the bank statement, and keep the tax wording exactly as your adviser approves it.