Payment Receipt
Docs + Word3 pages
Free
- Type
- Document
- Price
- Free
- Pages
- 3 · US Letter
- Style
- Minimal
- Difficulty
- Beginner
- Updated
- November 6, 2026
Every page (3)
Overview
A deposit is only useful to both sides if the receipt says what was paid, what is still owed, when it is due and what happens if the booking is cancelled. This template puts those answers in a fixed order: who paid and how, a table of the booking against what has been received, and the refund terms, with a short guide page at the end.
The sample is a receipt from Oakhaven Group for a £500 deposit, 25% of a £2,000 kitchen refit, with the £1,500 balance due on 12 April 2027 and a full refund available for 14 days. Replace the business and customer details, the booking lines, the dates and your own refund wording, then keep the receipt number in sequence.
Useful for
- A tradesperson taking a 25% deposit before ordering materials for a kitchen or bathroom job
- A studio or events business confirming a booking with a deposit and a balance due before the date
- A bookkeeper matching card payments to receipt numbers at month end
What's included
- Customer and deposit page with the payer, payment method, receipt number and the booking split by line
- Issuer card showing who received the money and who to contact about the payment
- Balance table comparing quoted, expected and received amounts for each line of the booking
- Balance due, due date and cause notes written beside each line that has not yet been paid
- Refund terms stated in plain words with the dates they apply to
- Make it yours guide page with five steps for replacing the sample
How to use it
- 1
Click Make a copy in Google Docs, then confirm on the Google page. The copy is saved to your own Google Drive.
- 2
Replace Oakhaven Group, the address and the contact email with your own, and set the next number in your receipt sequence.
- 3
Edit the customer, the booking lines and the amounts so that the deposit, balance and total add up exactly.
- 4
Change the due date and refund dates to match your terms, counting from the date you took the deposit.
- 5
Delete the guide page, then share the document as a PDF with the customer or print it.
What you need
Requirements
- A Google account with access to Google Drive
Works with
- Google Docs
- Microsoft Word (download the .docx)
Questions
How much deposit should I ask for?
The sample uses 25%, which is £500 of a £2,000 job. Many service businesses take between 20% and 30%; choose a share that covers the costs you commit to early.
Do I need to keep a copy of each receipt?
Yes. Number receipts in sequence and keep a copy of every one, so you can match each payment to your bank record and answer a customer or an accountant later.
Are the people and figures real?
No. Oakhaven Group, Daniel Whitcombe and every amount and date are fictional sample data. Replace all of them with your own details before you send a receipt.
- #deposit-receipt
- #receipt-template
- #google-docs
- #finance
- #service-business
- #balance-due
- #refund-terms
Related templates
Annual Report
Docs + Word6 pages
Free
Monthly Business Budget
Excel
Free
